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CCH® PAYROLL — 03/24/11

California begins quarterly payroll tax reporting; expands e-services

Starting with the first quarter of 2011, employers must begin filing their California payroll taxes quarterly, according to the Employment Development Department (EDD). This reporting change accompanies the implementation of a new automated system for administering California's payroll tax programs. The upgraded system includes enhanced online options for employers. Quarterly reporting and the new payroll tax system will enable the EDD to identify tax overpayments sooner and send refunds out to employers more quickly. Further information concerning the change to quarterly reporting can be found online at www.edd.ca.gov/Payroll_Taxes/Important_Payroll_Tax_Changes_in_2011.htm.

Employers will receive two new forms to implement the reporting change: the Quarterly Contribution Return and Report of Wages (DE 9) and the Quarterly Contribution Return and Report of Wages (Continuation) (DE 9C). The DE 9 form replaces the Annual Reconciliation Statement (DE 7), and the DE 9C form replaces the Quarterly Wage and Withholding Report (DE 6). Employers should use the new DE 9 and DE 9C forms to file their payroll taxes beginning with the first quarter of 2011. The new DE 9 and DE 9C forms, and their print specifications, are also available online at www.edd.ca.gov/Payroll_Taxes/Forms_and_Publications.htm and at all local EDD offices. For 2010 and earlier taxes, employers should continue to file the DE 6 and DE 7 forms.

E-services for business. As part of its overall effort to improve services for employers, the EDD has launched a major upgrade of its online services. Employers can now use the newly expanded "e-Services for Business" to manage their payroll tax accounts and responsibilities quickly and efficiently over the Internet at any time of the day, seven days a week. Using e-Services for Business, employers and their representatives can:

• register online for an EDD account number;
• access their account information 24 hours a day, seven days a week;
• file more payroll tax forms and other reports online;
• make payroll tax deposits and other payments online, using credit cards and electronic funds transfer;
• view their payment history, liability for each period, and any balance due;
• pay additional liability types with a credit card;
• view payroll tax correspondence from the EDD; and
• view their unemployment insurance tax rate and rate history.

Employers can obtain more information and enroll for e-Services for Business quickly and easily on the EDD's website at www.edd.ca.gov/Payroll_Taxes/e Services_Information.htm. (News Release 11-09, California Employment Development Department, March 14, 2011.)

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